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Memorial Hermann The Woodlands Medical Center

Thank you for choosing Memorial Hermann. Click the button on the right to go to the pre-registration form. Have your insurance information handy.

When visiting the hospital for appointments, scheduled tests or delivery, please bring your insurance card and identification.

After you have pre-registered, please review other steps to be completed as described below.

To Complete Your Registration

Once you have pre-registered using our online tool, you should also complete the following by the seventh month of pregnancy:

  • Complete and sign Consent Forms in person in the Business Office.
  • Be sure to discuss your childbirth and anesthesia options with your doctor well before delivery.
  • If you are scheduled for a c-section, you must have your lab work done prior to your procedure. The pre-admission lab is located in the Star Lobby at our entrance off Medical Plaza Drive. For questions, please call (713) 897-5780.

Birth Certificate Information

One of the many responsibilities brought by the birth of your newborn is the completion of a birth certificate. The birth certificate is an individual's only claim and proof of citizenship, identification and relationship to his or her parents. This document serves as the primary document for each of us to enter school, play little league sports, obtain a social security number and account, a driver's license, a passport and lastly to prove we are citizens and are qualified to work in this country.

It is important to register the birth of your newborn with the Texas Department of State Health Services Vital Statistics as soon as possible. If you would like to get a head start on your baby's birth certificate, you may fill out the Birth Certificate Worksheet form (English or Spanish) and bring it with you to Family Birth Center when you have your baby.

Should you have any questions, do not hesitate to contact the Birth Certificate Clerk at (713) 897-2413. Please remember to bring your completed forms with you to the Family Birth Center when you have your baby. You may also fax the Birth Certificate Worksheet form to (713) 897-4197 or e-mail the Birth Registrar. The Birth Registrar will submit this information to the Vital Statistics before your discharge.

Learn more about completing the birth certificate, obtaining a certified copy of a birth certificate, or establishing paternity if you are unmarried, or not married to the biological father.

Information for Unmarried Parents

Please note that Form 1608 Acknowledgment of Paternity is voluntary. If you are not married to the biological father of your child but you want his name on the birth certificate, the Acknowledgement of Paternity (AOP) form must be completed. If you are married to someone other than the biological father of the child, or have not been divorced more than 300 days your husband/ex-husband must complete the Denial of Paternity (DOP) section of the AOP. If the husband/ex-husband does not complete and sign the DOP, you cannot proceed with the AOP. Visit the Birth Certificate Clerk at Memorial Hermann The Woodlands to obtain information about the AOP form and instructions for completion.

Acknowledging paternity for a child born to unmarried parents is very important. Learn more about establishing paternity at the Web site for the Attorney General of Texas.

Obtaining a Certified Copy of a Birth Certificate

Parents should be informed that Memorial Hermann The Woodlands does not aid in issuing certified copies of birth certificates. The information collected by the Birth Certificate department at Memorial Hermann The Woodlands is used solely to register the newborn baby with the Texas Department of State Health Services Vital Statistics.

However, there are various methods that a parent may choose to receive a certified copy of a birth certificate. All of the methods require the applicant to send or provide the following information:

Full name listed on the birth record

  • Date of birth
  • Place of birth (city, county)
  • Father's full name (last, first, middle)
  • Mother's full name (including her maiden name)
  • Reason for requesting the certificate
  • Relationship to the person on the birth record
  • Daytime telephone number with area code
  • Complete return mailing address
  • Number of records requested

You must also provide:

  • Photocopy of a picture ID
  • Form of payment
  • Handwritten signature

Other Methods:

  • Walk-in at Your Local Registrar Be ready to provide the required information stated above along with cash, check or money order for $22. If a certified copy of a recent birth is needed immediately, it is recommended that you apply in person at the local registrar's office where the birth took place. The local registrar offices are located at:
    • Conroe County Clerks' Office (Main Office)
      210 W. Davis
      Conroe, TX 77031
      936-536-7885 (Phone)
      Open: Monday thru Friday
    • New Caney County Clerk's Office (East County Annex)
      Hwy 59 and FM 1485
      Southbound Feeder Road
      New Caney, TX 77357
      281-577-8976 (Phone)
      Open: Tuesday and Thursday, 8:30 a.m. - 4:30 p.m. (closed for lunch, noon - 1 p.m.)
    • The Woodlands County Clerk's Office (South County Annex)
      1520 Lake Front Circle Suite 400
      281-364-4241 (Phone)
      Open: Monday, Wednesday, Friday, 8:30 a.m. - 4:30 p.m. (closed for lunch, noon - 1 p.m.)
      You may download the certified birth certificate copy form from Montgomery County Web site.
  • Online at Texas.gov
  • County Mail Include the required information stated above along with a check or money order for $22 payable to Montgomery County Clerk. The application and fees may be mailed to:
    • Montgomery County Clerk
      P.O. Box 959
      Conroe, Texas 77305
      936-539-7885 (Phone)
      936-760-6990 (Fax)
  • State Mail: Include the required information stated above along with a check or money order for $22 payable to the Bureau of Vital Statistics. The application  and fees may be mailed to:
    • Bureau of Vital Statistics
      Texas Department of Health
      P.O. Box 12040
      Austin, TX 78711-2040
    • Applications usually take eight to 10 weeks to process. Please allow an additional 10-12 weeks if the birth has occurred during the last six months.
  • Overnight Mail  (e.g. FedEx, UPS, Lone Star, etc.): Include the required information stated above along with a check or money order for $22 + $5 expedited processing fee + $8 return delivery via Lone Star (or $18.50 via USPS Express Mail) payable to the Bureau of Vital Statistics. An overnight delivery fee will also apply. The application and fees may be sent by overnight mail to:
    • Bureau of Vital Statistics
      1100 W. 49th St.
      Austin, TX 78756-3191
      888-963-7111 (toll-free phone)
      512-458-7711 (fax)
      Open Monday-Friday, 8 a.m. to 5 p.m.
    • Applications usually take five to seven business days to process. Please allow an additional 10-12 weeks if the birth has occurred during the last six months.
  • Fax: Include the required information stated above. The applicant should also include whether to return the documents by UPS or Regular Mail delivery. Payment must be in the form of MasterCard or Visa. Fax the application to 512-458-7711. Applications usually take two to four business days to process. Please allow an additional 10-12 weeks if the birth has occurred during the last six months.
  • Walk-in State Vital Statistics:  Be ready to provide the required information stated above along with a cash, check, or money order for $22. The applicant may apply in person at the:
    • Bureau of Vital Statistics
      1100 W. 49th St.
      Austin, TX 78756-3191
      888-963-7111 (toll-free phone)
      512-458-7711 (fax)
      Open Monday-Friday, 8 a.m. to 5 p.m.
    • Applications take 30 minutes to 2 hours to process.

More information regarding obtaining a certified birth certificate may be found at the Vital Statistics Unit.

Texas Immunization Registry (ImmTrac)

How does ImmTrac work?

When a health-care provider gives your child an immunization, and you consent to registering this information, the statewide immunization registry, known as ImmTrac, is notified. ImmTrac will keep an electronic immunization record on your child. Some information contained in the registry are the child's name, date-of-birth, address, the name of the parent or guardian, information on the shots given, and who gave them. Optional (but very helpful) information stored in ImmTrac is the child's Social Security number and mother's maiden name. This optional information helps prevent duplicate records from being created.

How does ImmTrac help to protect my child?

Providers authorized to use ImmTrac can see what immunizations your child has already had, even if they were given in another city or county. So when you come in for shots, your child gets only those that he or she needs.

This means that your child won't be under-vaccinated and more susceptible to diseases.

Your child won't be over-vaccinated either, so he or she does not have to go through any more discomfort than is necessary.

ImmTrac can also print out a shot record you can use to get your child into school or childcare.

Using ImmTrac, immunization providers can remind you to bring your child in for shots that are due, or to notify you about shots that are overdue.

Who has access to the information?

Your privacy is protected. Your child's immunization information is available only to persons authorized by law to see it. Only doctors, schools, childcare centers, and public health providers with ImmTrac-issued identification numbers and passwords may view the information.

How do I register my child?

To register your child for ImmTrac participation you must grant consent in writing by:

  • Completing and signing the ImmTrac Registration Form offered by the birth registrar during the birth certificate process (newborn children only).
  • Completing, signing, and mailing or faxing to ImmTrac the Consent Form (English or Spanish), along with copies of any immunization records you have for your child. You may mail the Consent Form to:
    • Texas Department of State Health Service
      ImmTrac Group T-301
      1100 West 49th Street, Austin, Texas 78756
    • or FAX to: 
      (512) 458-7290 (Austin) 
      (866) 624-0180 (toll free)
  • Calling the Immunization Branch at (800) 252-9152 to request an ImmTrac Consent Form.

Consent is required to be obtained only one time, and is valid until the child becomes 18 years of age, unless the consent is withdrawn in writing.

How can I find more information on ImmTrac?

Call: 800.252.9152
Email: ImmTrac@dshs.state.tx.us
Write to: DSHS Immunization Branch 1100 West 49th St. Austin, TX 78756

Helpful Information

  • Your first trimester of pregnancy is not too soon to begin preparing for your baby's birth. During this time, you may wish to participate in our maternity tour.
  • The Infant Security guidelines provide good, sound parenting techniques that can also help prevent abduction of infants while in the hospital where your child is born and once you take the child home.